Time : Tue 10-Jul-2007

From : newsletter admin

Subject : Announcement of AGM

Agenda for AGM Sapiens Movement Incorporated To be held from 1200hrs (NZ Time) 2100hrs, Saturday 11th August 2007 at the Society’s Registered Office at Rapid 393, Redwood Pass Road, Blenheim, New Zealand. And by Internet using the forum at the Sapiens Website. Present: In person:- Present: On line:- Information Posted on Website Prior to AGM. Members are encouraged to comment on any of these posted items prior to the meeting. Discussion on points raised will take place during the meeting. 1. Apologies: 2. Minutes: The minutes of last year’s AGM are attached. 3. Chairman’s Report. Will be posted alongside this agenda on the Sapiens Website at www.sapiens.org.nz 4. Presentation of proposed Standing Orders. According to the existing Rules of the Society, “6.2.4 The business and procedures of the conference and the AGM shall be governed by Standing Orders which shall include procedures on decision taking. These Standing Orders shall be presented to and approved by a majority of members present at the first AGM. They shall include electronic provision for those members unable to attend to have their votes taken into consideration”. It is proposed that the writing and approval of these Standing Orders should be delayed by a further year and until the Society is better established, has more active members and has better determined the optimum arrangements for its executive functions. In the meantime the rules alone would seem to provide adequate procedures. 5. Election of Officers. Currently the officers of the Society are: · Chairman – Hugh Steadman · Chief Executive Officer – Hugh Steadman · Treasurer – Wayne Bailey (Non-Member.) · Webmaster – Steve Satheesh · General Secretary – Hugh Steadman. If any member would like to stand for any of these offices or propose another member, could they please put this proposal forward at the earliest point of the day’s proceedings so that we have plenty of time to reach consensus or, if need be, to vote on the matter. (See Section 10 of the rules.) Is this a satisfactory board structure? Should the Society appoint an advisory board? If so, who should it consist of and what should be its function? Do we have any members willing to commit time to such a board? 6. Financial: · Unaudited Balance sheet and statement of Income & Expenditure for 2006/2007 will be posted on the Website. All funding came as a donation from the Chairman. · Estimated Statement of Income & Expenditure for 2007/2008 year will be posted on the Website Business to be conducted during the meeting. · Discussion on Chairman’s report of activities up to the AGM and on proposals for the coming year. · Remits put forward by members for discussion. · Discussion of voluntary work towards achieving goals of Sapiens and its associated initiatives, Sapiens Promise and Simpol-NZ. · Discussion on Standing Orders and the timing of their production and adoption. · Nominations for election of officers and committee members: (Nominations to be accepted from the floor.) Discussion of appointment of Advisory Board. · Any other business.